17 Protection of Personally Identifiable Information (PII) All employees are expected to protect the personally identifiable information (PII) of students, faculty, and staff. The Protection of Personally Identifiable Information Policy and Procedures provides a structure for and guidance about the protection of and access to sensitive data, information, and records in the possession of the College. Professional Conduct All faculty and staff in the College are expected to demonstrate high standards of professional behavior in all educational settings, including classrooms and laboratories, professional and clinical sites, and in non-educational settings. Professional behavior includes, but is not limited to: honesty and integrity; trustworthiness; empathy and cultural competence; punctuality; and respectful communication. Failure to meet the expectations of professional conduct may result in disciplinary action. Mobile Phone Protocol FCC will provide mobile phones to eligible employees whose duties and responsibilities meet established criteria. The College may elect to provide an allowance for use of a personal mobile phone for College business when approved by the employee’s Senior Leader. See the Mobile Phone Protocol and Mobile Phone Allowance Election Form. Expense Reimbursement FCC is a public higher education institution that relies on public funding. As such, employees should be fiscally responsible and accountable for all College expenditures. The College will not reimburse employees for business-related expenses paid by the use of personal funds such as personal credit card or cash. The College will allow the use of personal funds for certain employee travel-related expenses. Every effort should be made to encourage conservative use of College resources for business and travelrelated expenses. By policy, the College does not authorize cash advances. Employees should refer to the Financial Procedures Manual, which defines all expectations related to College finance. Travel Expense Reimbursement FCC reimburses authorized travelers for reasonable, necessary, and approved expenses incurred while traveling on official College business. The Travel Expense Reimbursement Policy and Procedures complies with Internal Revenue Service (IRS) rules. Each employee should be familiar with this Policy and Procedures prior to travel to determine allowable expenses and procedures. Other Business Expense Reimbursement The Financial Procedures Manual provides guidelines and procedures for other business expense reimbursements to employees. Issuance of College Credit Card for Business Expenses When approved by the appropriate Senior Leader, an employee may be issued, in their name, a College credit card for approved College purchases. All accounting and purchasing procedures must still be followed when using the credit card for procuring and paying for travel expenses, services, or other purchases where a credit card is the preferred form of payment. It is to be used only for College-related purchases for goods or services. The cards may not be used for personal purchases.
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