39 Annual leave must be approved by the employee’s direct supervisor. All full-time regular administrators, full-time regular support staff, and interpreter support staff on a full-time schedule are eligible for annual leave. Eligible full-time regular administrators and full-time regular support staff, and interpreter support staff on a full-time schedule will receive twenty (20) days (140 hours) of annual leave per year, which is earned monthly. With the approval of the Senior Leader, unearned leave time may be used in advance. If an employee separates from employment before the end of the fiscal year, unearned leave time that has been used will be deducted from the employee’s final pay. Annual leave may be accumulated to a maximum of thirty (30) working days (210 hours). When the maximum number of days has been accumulated no additional days shall be credited to the employee until enough leave has been used to reduce the accumulation below thirty (30) days (210 hours). There is no cash payout of unused annual leave upon separation from employment. For employees hired and working prior to July 1, 1987, please refer to the Leave Benefits Policy and Procedures. All employees who are part-time regular administrators, part -time regular support staff, or interpreters on a part-time schedule and who work at least 17.5 hours per week are eligible for a prorated share of annual leave. The maximum accumulation of annual leave for part-time regular administrators and part-time regular support staff is prorated. When the maximum number of days has been accumulated no additional days shall be credited to the employee until enough leave has been used to reduce the accumulation below the prorated maximum. There is no cash payout of unused annual leave upon separation from employment. Annual leave requests must be submitted and approved by the employee’s direct supervisor in advance. Supervisor approval is based on a determination that the leave does not interfere with the ability of the requestor to meet essential work demands. The requestor is not required to provide a specific reason for taking the leave. Annual leave requests for five (5) or more days must be submitted and approved by the employee’s direct supervisor at least two (2) weeks in advance. In extenuating circumstances, the supervisor may approve annual leave requests submitted less than two weeks in advance. Annual leave in excess of ten (10) consecutive workdays must be approved by the Senior Leader. Paid Time Off Eligible full-time auxiliary employees will receive eighty (80) hours of paid time off (PTO) per year. PTO is allocated and available for use beginning July 1 of each year, or prorated from the date of hire; however, PTO is unearned until the employee works the hours necessary to accrue the time. PTO is earned at a rate of 6.67 hours per month. If an employee separates from employment before the end of the fiscal year, unearned PTO that has been used will be deducted from the employee’s final pay. Auxiliary employees may not carry forward any unused PTO accrued as of June 30 of each year. Upon separation from employment, there is no cash payout for unused PTO for auxiliary employees.
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