frederick.edu/Youth • 301.846.2661 15 • Email [email protected] any time prior to the refund deadline. The drop/refund request must be initiated from the email address associated with the student’s account and must include the date and course title for the drop to be initiated. Please note • Requests for drop/transfers or refunds cannot be honored by voicemail. • Refunds are not issued for children dismissed from a program for disciplinary purposes. • Refunds will be processed back to the credit/debit card on file, all other payment methods will be issued by check to the address on file. Updates from the registration office will be provided to the email address on file. Please allow 10 - 14 business days to receive your refund. Student Initiated Drop/Refund Request - Outside the Refund Period Students seeking a drop/refund for a class outside the refund period can initiate the request for extenuating circumstances by completing the Drop/Request Form at frederick.edu/CEWDdrop. Students will be asked to provide documentation supporting the student’s request. Appropriate documentation may include electronic or hard-copy documents from medical providers, employers, childcare providers, or others that can validate extenuating circumstances. The college reserves the right to approve a full, partial, or deny a refund request submitted outside the full period for the class. Transfer Requests Students whose class has been cancelled or are electing to drop a class during the refund period may choose to transfer their funds toward an alternate class. • The request to transfer must include the new course, including class start date. Email requests to [email protected]. Or visit us on the main campus, in Jefferson Hall Building. • Transfers are dependent on class availability. • If there is a difference in price between the original class and the new class, this difference will be refunded or billed to the student and must be paid in full prior to the class start date. • Transfers are not possible after the refund period has ended. Medications/Emergencies FCC Staff are not authorized to administer any non-emergency medication (prescription or non-prescription) to students. Emergency medications can be administered by FCC staff with written authorization from a physician and parent/guardian. Emergency Medication includes a rescue inhaler or epi-pen. The Medication Administration Authorization form can be found at www.frederick.edu/youth. Completed forms should be sent to [email protected]. If non-emergency medication must be taken while the student is on campus, the parent/guardian is responsible for coming to campus to administer the medication. Emergency Medications are not kept overnight at Frederick Community College. The medications will be required to travel with the student. They will need to sign in and out of class with the student. If they are registered for a full day of camp, our staff will handle the travel of medications from AM class to Lunch and then to their PM class. Parents are expected to sign the medication in the morning with the student and out at the end of the day. Medications cannot remain on campus! In emergencies requiring immediate medical attention, your child will be taken to the nearest hospital emergency room. Your signature below authorizes the person responsible at Frederick Community College to have your child transported to that hospital. Bathroom Procedures All Students at FCC must have independent personal care skills. KOC staff does not provide personal hygiene assistance. Frederick Community College is committed to providing equal opportunity and access for students with disabilities by removing barriers to participation and providing reasonable accommodations. Disabilities can include but are not limited to learning, attention, hearing, vision, psychological, chronic medical, and physical. Students with disabilities who are in need of accommodations or who have disability-related questions should contact Disability Access Services by phone: at 301-846-2408 (voice), Email: [email protected] or go to their website https://www. frederick.edu/student-resources/das.aspx Students under age 13 must be accompanied to the bathroom by a KOC staff member. A staff member will accompany the student to the bathroom location and wait outside in the hallway until ready to be escorted back to class. Instructors may also arrange scheduled bathroom breaks for the class to walk together with a KOC staff member. Responsible students over 13 may go to the bathroom in pairs. Running in the hall, goofing off in the bathroom, making too much noise – are examples of irresponsible behavior. If any age child is exhibiting these types of behavior, the student will be required to go with an escort. Behavior Policy All members of the FCC community regardless of disability/challenge (i.e. physical, learning, psychological, emotional, behavioral, etc.) or medical condition, must abide by the rules and regulations of our Student Code of Conduct and our Visitor Code of Conduct. Any inappropriate behavior (by instructors or staff members, parents, or students) will be dealt with immediately. All disruptive behaviors will be reported to FCC Security. continued on next page continued
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