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2020 - 2021 FCC Academic Catalog
3. Transfer of Funds
Students whose class has been cancelled or
are electing to drop within the full refund
period, may choose to transfer their funds
toward an alternate class by noting the
class on the CEWD Class Drop/Transfer
Request form. Students will be responsible
for cost differences or be refunded cost
difference, as applicable.
4. Refund Request Outside of Full Refund
Period
Students requesting a refund for a drop
outside of the full refund period must make
the request in writing to the Associate Vice
President for CEWD, and be accompanied
by documentation supporting the student’s
request. Appropriate documentation may
include electronic or hard-copy documents
from medical providers, employers, child
care providers, or others that can validate
extenuating circumstances. The College
reserves the right to approve or disapprove
full or partial refund requests that are
submitted outside of the full refund period.
C. Students Receiving Title IV Funding
Students awarded Title IV financial aid funds
must earn their aid by attending classes.
When students completely withdraw from
classes or stop attending during a semester
and/or term, the College must follow rules
established by the federal government
to determine the amount of financial aid
earned. The amount of Title IV aid that
must be returned to the federal programs is
determined by the federal formula for Return
of Title IV funds as specified in the Higher
Education Act of 1998 (34 CFR §668.22).
The calculation is based on the documented
withdrawal date or last date of attendance
of the student. For students who unofficially
withdraw from a semester and/or term
and earn all “F” grades, faculty provide the
last date of attendance that is used in the
calculation.
When students receive more Title IV funds
than they have earned, the unearned portion
must be returned to the Federal program.
When students have not received all of their
earned Title IV funds, they may still receive
disbursements of this aid.
Funds must be returned to the Title IV
Programs in the following order:
1. Federal Direct Unsubsidized Loans
2. Federal Direct Subsidized Loans
3. Federal PLUS Loans
4. Federal Pell Grants
5. Federal Supplemental Educational
Opportunity Grant
6. Iraq/Afghanistan Service Grant
Students may obtain a sample copy of the
Return of Title IV Funds worksheet with
sample calculations from Financial Aid
located within the Financial Services Center
on the third floor of Jefferson Hall.
D. Students Receiving Military Tuition
Assistance
Students receiving Military Tuition Assistance
(TA) who withdraw or who cease to attend a
credit class, may no longer be eligible for the
full amount of TA funds originally awarded.
To comply with the Department of Defense,
the College will return any unearned TA funds
on a proportional basis through at least the
60% portion of the period of time for which
the funds were provided. TA funds are earned
proportionally during an enrollment period,
with unearned funds returned based on
when a student stops attending. If a service
member stops attending due to a military
service obligation, and the service member
notifies the school of their obligation, FCC
will work with the affected service member
to identify solutions that will not result in a
student debt for the returned portion.
VIII. Appeal for Credit Tuition and Fees Refund/
Tuition Refund Committee
For extenuating circumstances where the student
withdraws from a credit class after the normal
refund period, the College may grant a partial
refund of tuition and fees after the student submits
an appeal to the Tuition Refund Committee
(TRC). With required documentation, extenuating
circumstances have included the following:
• Medical reasons dated and
certified by a physician;
• Job transfer dated and certified
by the employer;
• Job schedule (shift) change which causes
a conflict with the student’s class schedule,
dated and certified by the employer; or
• Military transfer or deployment dated
and certified by documentation (copy
of orders) from the military unit.
To be eligible for consideration the student must:
A. Officially withdraw from the class(es).
B. Obtain supportive evidence and
documentation to support appeal.
C. Complete and submit the Student Appeal for
Tuition Refund Form, along with supportive
evidence and documentation to Registration
and Records at the Welcome Desk located
within the Enrollment Center on the first
floor of Jefferson Hall or electronically
to
Students must make the request for a refund
prior to the end of the academic year in
which they took the class. The academic
year starts with the summer term and
continues through the spring semester.
Subsequent tuition refund appeals will not
be granted for consecutive semesters for
continuous extenuating circumstances.
Lack of attendance in a class does not absolve a
student from the financial obligations and costs
associated with that class. Students who are
enrolled in a class(es) but who have never attended
the class(es) due to extenuating circumstances,
will still need to submit a formal request for
refund to the Tuition Refund Committee.
The College's official version of the Tuition
and Fees Policy and Procedures is located
on and may be revised annually.