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2018/2019 fcc catalog
Some classes have a longer period within which
a drop request must be made prior to the class
start date. Those classes with a requirement to
drop earlier than two (2) days before the class
start in order to receive a refund, will provide the
drop period in the class information and/or refund
policy at
Students electing to drop a class can do so
by completing the CEWD Drop/Transfer form
(CEWD Drop/Transfer Form). This form must
be submitted to the CEWD Registration Office
located in the FCC Conference Center, Building
E, by e-mail to or by
fax at 301-624-2749. Drop or transfer requests
received outside of the full refund period for
which a efund or transfer is being requested must
be sent in writing to the VP for CEWD, and be
accompanied by documentation supporting the
student’s request. The College reserves the right
to approve or disapprove full or partial refund
requests that are submitted outside of the full
refund period. Students will be withdrawn from
classes for which such a request is approved.
Appropriate documentation may include electronic
or hard-copy documents from medical providers,
employers, child care providers, or others that
can validate extenuating circumstances.
Classes co-listed with credit will follow the
credit refund schedule and procedure.
C. Students Receiving Title IV Funding
Students awarded Title IV financial aid funds
must earn their aid by attending classes. When
students completely withdraw from classes
or stop attending during a semester and/or
term, the College must follow rules established
by the federal government to determine the
amount of financial aid earned. The amount of
Title IV aid that must be returned to the federal
programs is determined by the federal formula
for Return of Title IV funds as specified in the
Higher Education Act of 1998 (34 CFR668).
The calculation is based on the documented
withdrawal date of the student. For students who
unofficially withdraw from a semester and/or term
and earn all “F” grades, faculty provide the last
date of attendance that is used in the calculation.
When students receive more Title IV funds than
they have earned, the unearned portion must be
returned to the Federal program. When students
have not received all of their earned Title IV funds,
they may still receive disbursements of this aid.
Funds must be returned to the Title IV
Programs in the following order:
1. Federal Direct Unsubsidized Loans
2. Federal Direct Subsidized Loans
3. Federal PLUS Loans
4. Federal Pell Grants
5. Federal Supplemental Educational
Opportunity Grant
6. Iraq/Afghanistan Service Grant
Students may obtain a sample copy of the
Return of Title IV Funds worksheet with sample
calculations from the Financial Aid Office.
VIII. Appeal for Credit Tuition and Fees
Refund/ Tuition Refund Committee
For extenuating circumstances where the student
withdraws from a credit class after the normal
refund period, the College may grant a partial
refund of tuition and fees after the student submits
an appeal to the Tuition Refund Committee
(TRC). With required documentation, extenuating
circumstances have included the following:
• Medical reasons dated and
certified by a physician;
• Job transfer dated and certified by the employer;
• Job schedule (shift) change which causes
a conflict with the student’s class schedule,
dated and certified by the employer; or
• Military transfer or deployment dated
and certified by documentation (copy
of orders) from the military unit.
To be eligible for consideration the student must:
A. Officially withdraw from the class(es).
B. Obtain supportive evidence and
documentation to support appeal.
C. Complete and submit the Student Appeal for
Tuition Refund Form, along with supportive
evidence and documentation to the Welcome
Center, on the first floor of Jefferson Hall or
electronically to
Students must make the request for a refund
prior to the end of the academic year in
which they took the class. The academic
year starts with the summer term and
continues through the spring semester.
Lack of attendance in a class does not absolve a
student from the financial obligations and costs
associated with that class. Students who are
enrolled in a class(es) but who have never attended
the class(es) due to extenuating circumstances,
will still need to submit a formal request for
refund to the Tuition Refund Committee.
Residency Policy and
Procedures
I. Philosophy and Purpose
The determination of residency or domicile for
tuition purposes is governed by the Frederick
Community College Board of Trustees in
accordance with Maryland State law. For the
purpose of establishing differential tuition, the
following procedure applies to both full and part-
time students.
A student’s legal residence is determined at the
time he/she applies to the College. The burden of
proof of residency is to be upon the student, and
he/she will be required to certify by signature to
the accuracy of the information provided on the
College application.
Students will be considered in-county, out-of-
county, or out-of-state for tuition calculation.
Students whose legal residence is outside the
county or the State of Maryland pay a higher
tuition rate than those whose legal residence is
within the county, unless they are eligible for a
waiver or reduction in tuition. (See related Tuition
and Fees Policy and Procedures.)
II. Definitions for the Purpose of this Policy
and Procedures
A. “Domicile” means the permanent place of
abode, where physical presence and possessions
are maintained with the intention of remaining
indefinitely; or the permanent place of abode of
any person or persons contributing more than
½ of the student’s financial support during the
most recently completed year. Only one domicile
may be maintained by a student.
B. “Maryland resident” means an
individual who has maintained a domicile
in Maryland for at least three (3) months
before becoming an enrolled student.
C. “Enrolled student” means an individual
who is registered at the College, either
full or part-time, in a credit or continuing
education class or classes who has either
paid or made arrangement for payment
of tuition and/or fees, and whose
participation in a class has been verified.
D. In-County:
1. “Non-dependent Maryland resident
students” are considered to be in-county
residents if, at the time of their application, they
are domiciled in Frederick County for three (3)
consecutive months prior to application.