fcc-catalog

40-41 / 226

2019 - 2020 FCC Academic Catalog
34 • 301.846.2400 • 301.846.2400 35
2019 - 2020 FCC Academic Catalog
B. Non-Credit Continuing Education
Workforce Development Classes
All students will be refunded 100% of class tuition
and fees if a class is cancelled by the College.
Students who choose to drop a CEWD class will
receive a full refund provided that they initiate the
drop at least two (2) workdays before the beginning
date of the class, except for the Summer Kids on
Campus/Teens on Campus classes. These classes
require students to drop by close of business the
Monday prior to the start date of the class being
dropped.
Funds must be returned to the Title IV
Programs in the following order:
1. Federal Direct Unsubsidized Loans
2. Federal Direct Subsidized Loans
3. Federal PLUS Loans
4. Federal Pell Grants
5. Federal Supplemental Educational
Opportunity Grant
6. Iraq/Afghanistan Service Grant
Students may obtain a sample copy of the
Return of Title IV Funds worksheet with sample
calculations from the Financial Aid Office.
VIII. Appeal for Credit Tuition and Fees
Refund/ Tuition Refund Committee
For extenuating circumstances where the student
withdraws from a credit class after the normal
refund period, the College may grant a partial
refund of tuition and fees after the student submits
an appeal to the Tuition Refund Committee
(TRC). With required documentation, extenuating
circumstances have included the following:
• Medical reasons dated and
certified by a physician;
• Job transfer dated and certified by the employer;
• Job schedule (shift) change which causes
a conflict with the student’s class schedule,
dated and certified by the employer; or
• Military transfer or deployment dated
and certified by documentation (copy
of orders) from the military unit.
To be eligible for consideration the student must:
A. Officially withdraw from the class(es).
B. Obtain supportive evidence and
documentation to support appeal.
C. Complete and submit the Student Appeal for
Tuition Refund Form, along with supportive
evidence and documentation to the Welcome
Desk, on the first floor of Jefferson Hall or
electronically to
Students must make the request for a refund
prior to the end of the academic year in
which they took the class. The academic
year starts with the summer term and
continues through the spring semester.
Lack of attendance in a class does not absolve a
student from the financial obligations and costs
associated with that class. Students who are
enrolled in a class(es) but who have never attended
the class(es) due to extenuating circumstances,
will still need to submit a formal request for
refund to the Tuition Refund Committee.
Residency Policy and
Procedures
I. Philosophy and Purpose
The determination of residency or domicile for
tuition purposes is governed by the Frederick
Community College Board of Trustees in
accordance with Maryland State law. For the
purpose of establishing differential tuition, the
following procedure applies to both full and part-
time students.
A student’s legal residence is determined at the
time he/she applies to the College. The burden of
proof of residency is to be upon the student, and
he/she will be required to certify by signature to
the accuracy of the information provided on the
College application.
Students will be considered in-county, out-of-
county, or out-of-state for tuition calculation.
Students whose legal residence is outside the
county or the State of Maryland pay a higher
tuition rate than those whose legal residence is
within the county, unless they are eligible for a
waiver or reduction in tuition. (See related Tuition
and Fees Policy and Procedures.)
II. Definitions for the Purpose of this Policy
and Procedures
A. “Domicile” means the permanent place of
abode, where physical presence and possessions
are maintained with the intention of remaining
indefinitely; or the permanent place of abode of
any person or persons contributing more than
½ of the student’s financial support during the
most recently completed year. Only one domicile
may be maintained by a student.
B. “Maryland resident” means an individual
who has maintained a domicile in
Maryland for at least three (3) months
before becoming an enrolled student.
C. “Enrolled student” means an individual
who is registered at the College, either
full or part-time, in a credit or continuing
education class or classes who has either
paid or made arrangement for payment
of tuition and/or fees, and whose
participation in a class has been verified.
D. In-County:
1. “Non-dependent Maryland resident students”
are considered to be in-county residents if, at
the time of their application, they are domiciled
in Frederick County for three (3) consecutive
months prior to application.
2. “Dependent Maryland resident students”
are defined as an unmarried individual
claimed by parent(s) or guardian(s) as an
income tax exemption in the previous
taxable year and are considered to be
“in-county” residents if, at the time of their
application, their parent(s) or guardian(s) are
domiciled in Frederick County for three (3)
consecutive months prior to application.
E. Out-of-County:
1. “Non-dependent Maryland resident students”
are considered to be out-of-county residents
in the State of Maryland if, at the time of their
application, they are domiciled in another
county in the State of Maryland, or if they
have lived in Frederick County less than three
months.
2. “Dependent Maryland resident students”
are considered to be out-of-county residents
in the State of Maryland if, at the time of their
application, their parent(s) or guardian(s) are
domiciled in another county in the State of
Maryland, or if they have lived in Frederick
County less than three months.
F. Out-of-State:
1. “Non-dependent students” are considered to
be residents of another state if, at the time of
their application, they are domiciled outside of
the State of Maryland, or if they have lived in
Frederick County less than three months.
2. “Dependent students” are considered to be
residents of another state if, at the time of their
application, their parent(s) or guardian(s) are
domiciled outside of the State of Maryland, or
if they have lived in Frederick County less than
three months.
E. Out-of-County:
1. "Non-dependent Maryland resident students"
are considered to be out-of-county residents
in the State of Maryland if, at the time of their
application, they are domiciled in another
county in the State of Maryland, or if they have
lived in Frederick County less than three months.
2. "Dependent Maryland resident students"
are considered to be out-of-county residents
in the State of Maryland if, at the time of their
application, their parent(s) or guardian(s) are
domiciled in another county in the State of
Maryland, or if they have lived in Frederick
County less than three months.
F. Out-of-State:
1. "Non-dependent students" are considered to
be residents of another state if, at the time of
their application, they are domiciled outside of
the State of Maryland, or if they have lived in
Frederick County less than three months.
2. "Dependent students" are considered to be
residents of another state if, at the time of their
application, their parent(s) or guardian(s) are
domiciled outside of the State of Maryland, or
if they have lived in Frederick County less than
three months.
G. Military personnel and their dependents:
1. Who are stationed, living, or domiciled in
Maryland, and their spouses and dependents,
who are entering the College for the first time,
are considered residents of Frederick County. If
the armed services member moves out of the
state, the dependents and spouse may maintain
in-county residence as long as they stay
continuously enrolled in courses at the College.
2.Who have relocated to Maryland as a result
of the Base Realignment and Closure process
(BRAC), will be granted a waiver of the three (3)
months residency requirement. The employee
or his/her dependent must present a letter
from an employer on company letterhead,
confirming that their relocation to Maryland and/
or Frederick County was a result of the BRAC
process. For purposes of tuition rates, eligible
employees and dependents will be treated as
in-county residents if they locate in Frederick
County; they will be treated as out-of-county
but in-state residents if they locate outside
of Frederick County but within Maryland.
H. Veterans and their dependents:
1. Veterans and their dependents using the Post-
9/11 G.I. Bill, Montgomery G.I. Bill or the Marine
Gunnery Sergeant John David Fry Scholarship
shall be charged a rate of tuition not to exceed
the in-state rate for tuition and fees purposes.
a.A Veteran using educational assistance
under either Chapter 30 (Montgomery G.I.
Bill – Active Duty Program) or Chapter 33
(Post-9/11 G.I. Bill), of title 38, United States
Code, and enrolls in the College within three
years of discharge or release from a period of
active duty service of 90 days or more will be
granted in-county tuition (regardless of his/
her formal State of residence).
b. A dependent using transferred Post-9/11 G.I.
Bill benefits (38 U.S.C. § 3319) and enrolls in
the College within three of the transferor’s
discharge or release from a period of active
duty service of 90 days or more will be
granted in-county tuition (regardless of his/
her formal State of residence).
c. Anyone described above while he or she
remains continuously enrolled (other than
during regularly scheduled breaks between
courses, semesters, or terms) at the College.
The person so described must have enrolled
in the College prior to the expiration of the
three year period following discharge or
release as described above and must be using
educational benefits under either Chapter 30
or Chapter 33, of title 38, United States Code.
d.A dependent using benefits under the Marine
Gunnery Sergeant John David Fry Scholarship
(38 U.S.C. § 3311 (b)(9)) will be granted
in-county tuition (regardless of his/her formal
State of residence).
e.A dependent using transferred Post-9/11
G.I. Bill benefits (38 U.S.C. § 3319) while the
transferor is a member of the uniformed
service who is serving on active duty will be
granted in-county tuition (regardless of his/
her formal State of residence).
2.Veterans and their dependents (not using
Chapter 30 or Chapter 33 benefits or the Marine
Gunnery Sergeant John David Fry Scholarship)
who are stationed, living, or domiciled in
Maryland who are entering the College for the
first time, are considered residents of Frederick
County. If the veteran moves out of the state, the
dependents and spouse may maintain in-county
residence as long as they stay continuously
enrolled in courses at the College.
III. International and Foreign National
Students
A. A foreign national lawfully eligible for study in
the United States may be considered a resident
for tuition purposes if he/she meets the domicile
requirements stated in this procedure. A foreign
national lawfully admitted to the United States
on a visa type with a corresponding "date-
certain" authorized stay may not be considered
a resident for tuition purposes. A foreign national
lawfully eligible for study in the United States
on certain visa types with an indeterminate
authorized stay may be considered as a
Maryland resident for tuition purposes, if the
domicile requirements of this procedure have
been satisfied.
Some classes have a longer period within which
a drop request must be made prior to the class
start date. Those classes with a requirement to
drop earlier than two (2) days before the class
start in order to receive a refund, will provide the
drop period in the class information and/or refund
policy at
Students electing to drop a class can do so by
completing the CEWD Drop/Transfer form (CEWD
Drop/Transfer Form). This form must be submitted
to the CEWD Registration Office located in Jefferson
Hall or by e-mail to
Drop or transfer requests received outside of the
full refund period for which a refund or transfer is
being requested must be sent in writing to the AVP
for CEWD, and be accompanied by documentation
supporting the student’s request. The College
reserves the right to approve or disapprove full
or partial refund requests that are submitted
outside of the full refund period. Students will be
withdrawn from classes for which such a request is
approved. Appropriate documentation may include
electronic or hard-copy documents from medical
providers, employers, child care providers, or others
that can validate extenuating circumstances.
Classes co-listed with credit will follow the
credit refund schedule and procedure.
C. Students Receiving Title IV Funding
Students awarded Title IV financial aid funds
must earn their aid by attending classes. When
students completely withdraw from classes
or stop attending during a semester and/or
term, the College must follow rules established
by the federal government to determine the
amount of financial aid earned. The amount of
Title IV aid that must be returned to the federal
programs is determined by the federal formula
for Return of Title IV funds as specified in the
Higher Education Act of 1998 (34 CFR668).
The calculation is based on the documented
withdrawal date of the student. For students who
unofficially withdraw from a semester and/or term
and earn all “F” grades, faculty provide the last
date of attendance that is used in the calculation.
When students receive more Title IV funds than
they have earned, the unearned portion must be
returned to the Federal program. When students
have not received all of their earned Title IV funds,
they may still receive disbursements of this aid.