FCC Academic Catalog 2016-2017

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2016/2017 fcc catalog
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3. Records on a student who is 18 years of
age or older, or attending an institution
of post-secondary education, regardless
of age that are: made or maintained by
a physician, psychiatrist, psychologist, or
other medical provider; made, maintained,
or used only in connection with the
treatment of the student; and disclosed
only to individuals providing the treatment.
For this definition, “treatment” does not
include remedial educational activities or
activities that are part of the program of
instruction at FCC.
F. “Sole Possession Record” refers to a record
that is kept in the sole possession of the maker,
is used only as a personal memory aid, and is not
accessible or revealed to any other person except a
temporary substitute for the maker of the record.
IV. Student Rights
A. Annual Notification of Rights
1. FERPA affords eligible students certain
rights with respect to their education
records. FERPA does not require the College
to notify eligible students individually
of their rights under FERPA. Rather, the
College may provide the notice by any
means likely to inform eligible students
of their rights. Students will be informed
annually of their rights under FERPA by
publication in the College catalog, schedule
of classes, Student Handbook, and myfcc.
2. The annual notification includes
information regarding an eligible student’s
right to inspect and review his/her
education records, the right to seek to
amend the records, the right to consent to
disclosure of PII from the record (except in
certain circumstances), and the right to file
a complaint with the Family Compliance
Office of the U.S. Department of Education
regarding an alleged failure of FCC to
comply with FERPA.
3. The annual notification must also inform
eligible students of the FCC definition of
the term “College official” and “legitimate
educational interest.”
B. Right to Review Education Records
1. A student has the right to review his/her
education record within 45 calendar days
of the day the College receives a written
request from the student to the Registrar or
his/her designee.
2. A student must submit a written request,
by completing the Inspect/Review
Education Records form, to the Registrar
or his/her designee in the Welcome
Center that identifies the records being
requested. Faxing, mailing, or emailing this
form will not be accepted; only in person
submissions with verification of identity will
be accepted and processed.
3. The Registrar or his/her designee will make
arrangements for review of the requested
education record(s) and notify the student
of the time and place where the record(s)
may be reviewed. A copy may be provided
as long as the student does not have an
outstanding financial obligation to the
College.
4. If the requested record is not maintained
by the Registrar, the Registrar or his/
her designee shall advise the student of
the correct College official to whom the
request should be addressed.
C. Right to Request an Amendment to an
Education Record
1. A student has the right to request an
amendment to his/her education record
which he/she believes is inaccurate,
misleading, or otherwise in violation of the
student’s privacy rights under FERPA.
2. A student shall make a written request
to the College official responsible for
the record, clearly identify the part of
the record that is in question, request an
amendment, and specify why the record is
perceived to be inaccurate or misleading.
3. If the College decides not to amend the
record as requested by the student, the
Registrar or his/her designee will notify
the student in writing of the decision and
advise the student of all rights, including
the right to appeal.
4. If a student chooses to appeal the
amendment decision of the Registrar or
his/her designee, the student must:
a. Request an appeal with the Vice President
for Learning Support within five (5)
workdays of the notification of the
decision, using the Record Amendment
Appeal form.
b. Submit the Record Amendment Appeal
form either by email to lhildebrand@
or in person on the main
campus at Suite 319 of Jefferson Hall (J
Building), or through the U.S. postal mail
to:
Frederick Community College Office of
the Vice President for Learning Support
7932 Opossumtown Pike Frederick, MD
21702
5. The Vice President for Learning Support or
his/her designee will respond in writing to
the request for an appeal from the student
within ten (10) workdays of the receiving
the request for an appeal. The decision of
the Vice President for Learning Support or
his/her designee will be final.
D. Consent for Disclosure
1. For the College to disclose a student’s PII,
there must be a written consent for the
disclosure on file in the Welcome Center,
which will be honored for the academic
year in which it was completed until
expiration or until the student revokes the
consent in writing.
2. The College does not disclose any student
records, with the exception of directory
information, to family members without
student written consent.
3. The College has the right to disclose
information to the extent that FERPA
authorizes disclosure without written
consent.
4. Disclosure to College officials with
legitimate educational interest permits
disclosure without written consent. A
College official has a legitimate educational
interest if the official needs to review
an education record in order to fulfill
professional responsibilities.
5. Upon request, the College may disclose
education records without written consent
to officials of another school in which a
student seeks or intends to enroll, and to
military recruitment services pursuant to
the Solomon Amendment.
6. The College is required to provide
information to the Federal Government
regarding students who may be eligible for
the Hope Scholarship and Lifetime Learning
tax credit programs.
E. Right to File a Complaint
A student has the right to file a complaint with
the Family Policy Compliance Office of the U. S.
Department of Education concerning alleged
failures of the College to comply with the
requirements of FERPA.
Family Policy Compliance Office U.S. Department
of Education 400 Maryland Avenue SW
Washington, DC 20202-4605
V. Disclosure of Personal Identifiable
Information (PII)
FERPA permits the disclosure of PII from a student’s
education record, without consent of the student,
if the disclosure meets any of the following
conditions found in the FERPA regulations:
• Accrediting organizations to carry out
their accrediting functions.
• Appropriate officials in connection with a
health or safety emergency.
• Appropriate parties to comply with a
judicial order, lawfully issued subpoena, or
ex parte order.