FCC Academic Catalog 2016-2017

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2016/2017 fcc catalog
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1. Students may come to the Welcome Center
and complete an Add/Drop form to withdraw
from a credit class; or, students may sign on to
PeopleSoft to withdraw from a credit class.
2. Students should confirm that the process has
been completed in PeopleSoft by clicking on
My Class Schedule on the drop screen.
C. Request for Withdrawal After the Deadline
Due to Extenuating Circumstances Students
with extenuating medical/emergency/military
circumstances that they believe requires them
to withdraw from a class after the deadline for
withdrawal should consult with the instructor
of the class to request an incomplete (“I”).
Incompletes that are not satisfied within eight
weeks after the last day of fall and spring
semesters, within four weeks after the last day of
summer term, or within two weeks after the last
day for Jan term convert to an “F.”
For more information regarding grades of “I,” see
the Academic Standards Policy and Procedures.
IV. RetroactiveWithdrawal
A. A student who was incapable of withdrawing
from a course due to extenuating circumstances
during the published withdrawal period, and has
therefore received a grade of “F,”may request a
retroactive withdrawal (“W”) to the Admissions
and Academic Policies Committee (AAPC).
B. Procedure for Retroactive Withdrawal
1. Student must submit the Request for
Retroactive Withdrawal form, available in
the Welcome Center and online, listing the
course(s) for which a retroactive withdrawal
is being requested with the last date of
attendance noted and a written statement
explaining the extenuating circumstances
for review by AAPC. Supporting
documentation is required. Forms may be
mailed to Frederick Community College,
Welcome Center, 7932 Opossumtown Pike,
Jefferson Hall, Frederick, Maryland 21702
or submitted in person to the Welcome
Center.
2. AAPC meets once per month during fall
and spring semesters. Students requesting
a retroactive withdrawal will be notified
of the date that the AAPC will review their
request. Students are not present for the
review of the request. AAPC may request
additional documentation from the student
to process the request.
3. An email with the results of the AAPC’s
decision will be sent to the student’s
MyFCC email account.
V. AdministrativeWithdrawal
A. Administrative Withdrawal is used by the
Associate Vice President/Dean of Students (AVP/
DOS) to involuntarily withdraw a student from
the College when a withdrawal is deemed
to be necessary to protect the health, safety,
or integrity of the learning environment.
Students may at any time during the process of
Administrative Withdrawal, voluntarily withdraw.
B. Procedures for Administrative Withdrawal
1. The AVP/DOS will notify the student in
writing and by telephone and/or email
that an administrative withdrawal is under
consideration.
2. After notification to a student of a potential
administrative withdrawal, an individual
assessment will be conducted by BERT
which will provide a recommendation to
the AVP/DOS who will decide whether an
administrative withdrawal is warranted. The
assessment will be based on a reasonable
judgment that relies on the best available
objective evidence, to ascertain: the
nature, duration and severity of the risk;
the probability that the potential injury will
actually occur; and whether reasonable
modifications of the College policies,
practices, or procedures will mitigate the
risk.
3. In cases where BERT is unable to make an
individual assessment, or the assessment
is inconclusive, the BERT Chair will inform
the AVP/DOS and recommend a formal
assessment. The AVP/DOS will make
a determination based upon the best
available objective evidence, or request a
formal assessment as recommended.
4. The AVP/DOS will discuss the administrative
withdrawal and/or the requirement of a
formal assessment with the student. If a
formal assessment is required, the AVP/DOS
will inform the student whether a non-
punitive temporary separation from the
College is required pending the outcome
of the formal assessment. The student will
be informed of all appeal procedures. The
AVP/DOS will document the discussion and
decision in a letter that will be provided to
the student as well as a copy of this policy
and procedures.
5. It is the student’s responsibility to arrange
for a formal assessment when notified by
the AVP/DOS that it is required. The College
will furnish a list of area providers to the
student.
6. Following an individual assessment or
formal assessment which results in the
determination that a student poses a direct
threat to the health and/or safety of others,
the College must communicate to the
student the exact circumstances, including
timetables if applicable, that would cause
the student to no longer be considered a
direct threat, and the conditions that would
allow the student to return to the College.
7. After it is determined through an individual
assessment or formal assessment that
a student poses a threat, the student is
afforded due process (i.e., notice of the
imposed action, the opportunity to present
information on his or her behalf, and a
right to appeal). The College may, as an
alternative to administrative withdrawal,
place other conditions on the student’s
participation (for example, participate only
in online classes), as the College deems
appropriate to protect the safety of others.
8. In addition to the procedures set forth
above, the following apply to students with
disabilities:
a. The College will comply with all
obligations under Section 504 of the
Rehabilitation Act of 1973, as amended,
and Title II of the Americans with
Disabilities Act.
b. When conducting an informal
assessment through BERT or when
requiring a formal assessment, the AVP/
DOS will confer with individuals who have
indepth knowledge of, and experience
in, the area of the student’s disability and
behavior, if applicable.
C. Appeal
1. Right to Appeal A student for whom an
administrative withdrawal has been instituted
may appeal the decision. The student must
submit a written request to the Vice President
(VP) for Learning Support within five (5)
workdays from the date of receipt of the written
notification of the administrative withdrawal.
Failure to file a request within the specified
time presumes the student’s acceptance of
the administrative withdrawal and constitutes
a waiver of his/her right to further appeal. The
administrative withdrawal will remain in effect
during the appeal process.
2. Appeal Procedures Upon receipt of the
student’s request for an appeal of the
administrative withdrawal, the VP for Learning
Support will notify the student, in writing, of the
date, time, and location of the appeal hearing.
The hearing will be scheduled no more than
ten (10) workdays after receipt of the written
request for an appeal. Prior to the hearing, the
student will be:
a. Provided with a written statement of the
reasons for the administrative withdrawal.