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6. Video monitoring for security purposes and
exam proctoring in the Testing Center will be
conducted in a manner consistent with all
existing College policies, including the Non-
Discrimination Policy, the Sexual Harassment
Policy, and other relevant policies. The College
prohibits video monitoring based on the
characteristics and classifications contained in
the Non-Discrimination Policy (e.g. race, gender,
sexual orientation, national origin, disability, etc.).
7. Video monitoring of areas for security purposes
at the College is limited to locations that do not
violate the reasonable expectations of privacy as
defined by law.
8. Except as provided in section E (9) of this
document, all video camera installations will be
visible. The equipment used by the College will
not possess the capability of recording sound at
any time.
D. Responsibilities
1. The Department of Risk Management and
Public Services is authorized to oversee and
coordinate the use of video equipment for public
safety and security purposes at the College. The
Center for Teaching and Learning’s Testing Center
Manager is authorized to oversee and coordinate
the use of video equipment for exam proctoring
and promoting academic integrity in the Testing
Center.
2. The Executive Director of RMPS has the
responsibility to authorize the use of video
equipment for public safety and security
purposes at the College. All new installations
will follow the RMPS operating principles. The
Testing Center Manager has the responsibility to
authorize the use of video equipment for exam
proctoring and promoting academic integrity in
the Testing Center.
3. The RMPS Department will monitor new
developments in the relevant law and in
security industry practices to ensure that video
monitoring at the College is consistent with the
highest standards and protections.
E. Procedures
1. All officers and supervisors involved with
the use of video equipment and systems
will perform their duties in accordance with
department and College rules and regulations.
2. All Testing Center full-time and hourly staff
members will be trained in the use of video
monitoring equipment, and FCC’s reporting
procedure for academic dishonesty will be
followed.
3. Security/safety officers/Testing Center staff are
prohibited from using and/or disseminating any
information acquired from the video equipment.
All information and/or observations made in
the use of the CCTV equipment are considered
CONFIDENTIAL and can only be used for official
College and law enforcement business upon the
approval of the Vice President for Administration.
4. Camera locations are discussed with and
approved by the President’s Administrative
Staff (PAS) for each campus building before
installation takes place.
5. The Department of RMPS will post signage at
appropriate campus entrances. Signage will
state: This facility employs video surveillance
equipment for security purposes. This equipment
may or may not be monitored at any time.
Signage will be posted at the entrance to the
Testing Center as well as in individual testing labs
that states: The Testing Center employs video
monitoring equipment for promoting academic
integrity. This equipment is monitored and
recorded at all times.
6. Recorded events are stored temporarily on a
Digital Video Recorder (DVR), unless retained
as part of a criminal investigation, court
proceedings (criminal or civil), College judicial
proceedings, or other Bona Fide use as approved.
7. Cameras are NOT monitored under normal
operating conditions, but may be monitored
periodically for legitimate safety and security
purposes that include, but are not limited to,
the following: high risk areas, restricted access
areas/locations, in response to an alarm, at times
and locations that have previously experienced
violations, special events and specific
investigations upon reasonable cause.
8. Should monitoring reveal activity that violates
laws or policy, an investigation will be initiated.
Should exam monitoring in the Testing Center
reveal violations 4 of academic integrity, College
Procedure 4.15, Violation of Academic Integrity,
will be followed.
9. Periodically the College experiences patterns of
criminal activity, both to persons and property.
Much of the problem has been confined to acts
of vandalism or theft of property or equipment.
In an effort to combat these problems, either by
deterring the activity or apprehending violators,
the College may use video equipment for covert
surveillance purposes. As previously noted,
the cameras will not be installed in any area
that would violate the reasonable expectations
of privacy as defined by law. No further
announcement will be made prior to the actual
placement of video equipment.
F. The Department of Risk Management and Public
Services, with the approval of PAS, will only use
covert cameras with recording equipment for
criminal investigations. The following procedures
will be followed:
1. The Executive Director of Risk Management and
Public Services shall advise the Vice President
for Administration of the need for installation
and activation of a covert camera, including:
the knowledge and/or allegation leading to
the recommendation for the purpose of the
cameras. Additionally, the justification shall
include the specific location of the camera,
date(s) of operation installation and protocol for
reporting the video evidence. The Vice President
for Administration will present the request to PAS
for approval prior to the installation.
2. If the camera has been installed and activated
as a result of a specific investigation, it shall
be the responsibility of the Executive Director
of RMPS to ensure that the device is removed
promptly at the end of the investigation.
3. It shall be the responsibility of the Vice President
for Administration to determine if any other
College personnel should be made aware of the
installation and activation of the covert camera.
Code of Conduct for Visitors
and Guests
I. Philosophy and Purpose
The Code of Conduct for Visitors and Guests
is designed to promote and preserve a safe
environment for all who attend and participate
in College-sponsored events or use College
services. Visitors and guests are subject to federal
and state laws, county and municipal ordinances,
and applicable policies, procedures, rules, and
regulations of the College. Visitors and guests
are expected to act responsibly and respect the
rights of the College community regardless of
age, ancestry, citizenship status, color, creed,
ethnicity, gender identity and expression, genetic
information, marital status, mental or physical
disability, national origin, race, religious affiliation,
sex, sexual orientation, or veteran status and any
other category protected by federal, state or local
law.
II. Application and Scope of Jurisdiction
A. This policy extends to all individuals who do
not meet the definition of a member of the
College community. This would include visitors
to campus, applicants for admission, and former
students who are not currently registered or
those who have registered for a subsequent term
but have not yet paid or made arrangement to
pay tuition and/or fees.
B. Persons not officially enrolled in the College,
who by their actions on campus violate their
status as invited visitors or guests, are subject
to disciplinary action by the College and/or law
enforcement.