FCC Academic Catalog 2016-2017

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2016/2017 fcc catalog
194 • 301.846.2400
FCC reserves the first right of refusal for the
provision of food services. If the College determines
that it is unable to provide the needed service,
food may only be provided by licensed commercial
caterers.
D. Use of Space by the Public/Community
The Facilities Planning Office is responsible
for processing and approving all public and
community use facility requests, except the JBK
Theater. A request must be submitted to Facility@
using the Request for Use of Facilities
form available on the College website at least four
weeks in advance for best consideration. Within
three workdays of receipt of a complete request,
the Facilities Planning Office will respond to the
request.
The Arts Center Director is responsible for
scheduling all events in the JBK Theater in
cooperation and collaboration with the Facilities
Planning Office. To request the use of space for
a public or community event in the JBK Theater,
contact the Arts Center Director at WPoindexter@
1. Terms and Conditions:
a. Approval of submitted applications to
use College facilities does not constitute
College endorsement of views expressed
or held by the using groups or individuals,
and no advertisement shall indicate College
support of the scheduled function.
b. If the College or the applicant cancels a
reservation for the use of College facilities
with at least three (3) workdays’ advance
notice, a full refund will be provided to
the applicant. If the applicant cancels
a reservation for the use of College
facilities with less than three (3) workdays’
notice, a 50% refund will be provided
to the applicant. If the College cancels
a reservation with less than three (3)
workdays’ notice, a full refund will be
provided to the applicant. The College is
not responsible for any additional losses,
expenses, or damages the applicant may
sustain as a result of the cancellation.
c. Organizations must provide, at their cost,
adequate supervision of activities to ensure
that good order is maintained. Frederick
County fire and safety regulations shall
be strictly observed during all events on
campus.
d. Requesting organizations assume all
financial responsibility for damages caused
to individuals and to College property
during their use. Prior to final application
approval, all external groups and individuals
using the College facilities must present
to the College a certificate of liability
insurance naming Frederick Community
College as an additional insured in an
amount deemed appropriate in the sole
discretion of FCC.
e. The College assumes no liability for injuries
or losses, which result from the actions of
such groups or individuals.
f. The College reserves the right to revoke
an applicant’s application to use its
facilities if the College determines that any
information contained in the application is
false, misleading, or a misrepresentation of
the sponsor or intended activity.
g. The use of College facilities will be
automatically cancelled when the College
must close due to inclement weather
or other emergency conditions and the
applicant will be provided a full refund.
h. The Facilities Planning Office reserves the
right to reschedule, relocate, or cancel
the reservation of a public or community
group due to extraordinary circumstances.
Affected groups will be notified in advance
when possible, in order for alternative
arrangements to be made.
i. Public/community groups shall release the
College from any and all expense that may
be incurred from necessary rescheduling,
relocation, or cancellation of approved
events.
j. Public/community groups may not use the
College facilities for parties, celebrations, or
activities which are essentially personal or
private in nature.
k. Public/community groups may not
publicize the event for which College
facilities are being requested prior to
receiving approval from the Facilities
Planning Office.
l. FCC reserves the first right of refusal for the
provision of food services. If the College
determines that it is unable to provide the
needed service, food may only be provided
by licensed commercial caterers.
2. Fees
a. A fee schedule for public/community use
of College facilities is established by the
FCC Board of Trustees.
b. Fee schedules are available upon request
from the Facilities Planning Office.
c. Fees will be assessed for use of College
facilities for actual costs, which may include
custodial, security, information technology,
audio/visual, and maintenance.
d. All fees are due to the College Finance
Office two weeks before the event date
specified on the Request for Use of Facilities
form. Use of facilities is contingent upon
receipt of full payment.
E. Annual Leases of College Facilities
For use of College space/facilities on an annual
lease basis, contact the Space Planning Manager
at . All annual leases must be
reviewed by the Chief of Operations and approved
by the Senior Leadership Team. An annual rate
schedule is established.
IV. Responsibilities of Users
1. Users of all College facilities are responsible for:
a. Using the area designated as reserved and
no other area of the College facility, except
public areas (e.g., restrooms, vending areas).
b. Using the facilities requested “as is.” Users
may not temporarily or permanently alter
any element of any facility on campus.
c. Notifying the Facilities Planning Office
of the intent to cancel the reservation
of facilities at least three (3) workdays in
advance of the scheduled event.
d. Restoring the facility used to its pre-use
condition, unless other arrangements are
made with the Facilities Planning Office.
e. Adhering to all College policies and
procedures, including campus parking
regulations, the Weapons Policy and
Procedures, and the Alcohol, Tobacco, and
Other Drug Use and Awareness Policy and
Procedures. With the exception of parking
lots, the use of all tobacco products is
prohibited on College premises. Alcoholic
beverages may not be served on College
premises without the written approval of the
President and securing the proper licensing,
permitting, insurance, and meeting all local
and state requirements related to usage
control.
2. The College reserves the right to display art
exhibits by faculty, staff, and students as well as
outside exhibitors. Art and exhibits may not be
altered, covered, or removed.
3. Users may be required to make financial
restitution for any damage incurred during the
event for which College facilities were reserved.
V. Restrictions on College Facility Use
1. For-profit groups using College facilities may not
charge an admission fee for entry.
2. Non-profit organizations may charge a general
admission fee for approved activities.
Notice of intent to charge fees must appear on the
Request for Use of Facilities Form.
The price of admission or any other form of
donation or contribution must be clearly stated
on the application and on all advertisements.
3. Use of College facilities for fundraising of any
sort must be approved in advance by the Senior
Leadership Team.